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Metadata Best Practices for IGRA Scores Projects

Presentation Cataloging Processes
Label DC Map Definition / Content Management Source Use Indexing Controlled
Vocabulary
Template
Composer Creator Name of composer. If composer unknown use Anonymous or Tradition Score. If composer is not listed on the score, check WorldCat for score to check attribution Mandatory Indexed as phrase Names added to controlled vocabulary based on names on Easley excel sheet. Library of Congress Name Authority File (LC NAF) form is first choice. If not available, check Grove Music for name. If not available, check other sources, use fullest form of the name. No
Arranger/Transcriber Contributor Person responsible for copying the music sometimes changing the notation or layout of the score. The person may also be responsible of changing the notation from one medium (orchestra or instrument) to another. In this project, the music has been arranged for the guitar. Score. Mandatory if applicable. If the music was written for the guitar and the music notation has not been change, there will not be a transcriber/arranger. Indexed as phrase Names added to controlled vocabulary based on names on Easley excel sheet. LC NAF form is first choice. If not available, check Grove Music for name. If not available, check other sources, use fullest form of the name. No
Score/Song Title Title Transcribe title as found on the score Piece Mandatory Indexed as phrase No. If score or song has a "uniform title" established in the LC NAF, No
Series title Title.Alternative Publisher series, add numbering in a separate field Piece Mandatory if applicable Indexed as phrase Established by No
Journal title
Title.alternative
Title of journal in which the score was published (source that version of the score) Piece Mandatory if applicable Indexed as phrase LC NAF form is first choice. If not available, check WorldCat for title of journal. No
Numbering Relation.IsPartOf Series or journal numbering Piece Mandatory if applicable Not indexed No No
Lyricist Creator Person responsible for writing the lyrics to the music. Piece Mandatory if applicable Indexed as phrase LC NAF form is first choice. If not available, check Grove Music for name. If not available, check other sources, use fullest form of the name. No
Genre Type Class or category of music Piece Mandatory Indexed as phrase Guide to Sibelius in Grove Music Online. Section: Form and Styles. Select list added to controlled vocabulary. Before adding a new genre term, consult with curator, Ron Purcell, and Project Manager, Mary Woodley No
Instrumentation check Instrumentation and orchestration. Instruments for which the score has been written or transcribed. Piece Mandatory Indexed as phrase Select list added to controlled vocabulary. Before adding a new genre term, consult with curator, Ron Purcell, and Project Manager, Mary Woodley No
Publisher Publisher Corporate body or individual responsible for the publication of the score. Piece Mandatory Indexed as phrase LC NAF Grove Music No
Place of publication Coverage.spatial Place(s) where publishing house resides. Some publishers had publishing houses Piece Mandatory Indexed as phrase Names added to controlled vocabulary based on names on Easley excel sheet. LC NAF form is first choice. Check the TGN if place not available in the LC NAF. No
Date of publication Date. Date when published. Not the date composed. Check WorldCat for publication information. If dates are approximate, use scheme below:
  • Decade only known: 1910-1919
  • Year questionable or approximate 1910?
  • Century only known: 1701-1800
  • Other ranges: 1883-1885?

Do not use "ca." before any dates, it effects the sorting of the dates

Piece Mandatory. If no dates appear on score, check WorldCat Indexed as date No No
Date Digitized Date.Issued Approximate date digitized. Added at the time of metadata creation. Recorded by metadata creator

Mandatory

Not indexed LC NAF Grove Music No
Date Updated Date.d Date when record modified after records have been uploaded to another resource and returned modified/enhanced. Field not used as part of initial input and review of records. Check if field value can be automated. Recorded by Project manager or Systems Administrator Mandatory if applicable. Indexed as date No No
Type Type The nature or genre of the content of the resource. Type includes terms describing general categories, functions, genres, or aggregation levels for content. Use Dublin Core Types for content. In template; may add terms when appropriate from controlled vocabulary Mandatory Not Indexed DCType vocabulary https://dublincore.org/documents/dcmi-type-vocabulary/ Yes: image (used for musical notation); double with text if lyrics present. Add sound if audio file attached.
Format Format Composer In template; may add terms when appropriate from controlled vocabulary Mandatory Not indexed Format of the digital surrogate. Use Internet Media Types:
https://www.isi.edu/in-notes/iana/assignments/media-types/media-types
No
Extent of item Format.extent Number of pages of sheets. Piece Mandatory Not indexed No. Use standard abbreviations: 3 p. (for 3 pages), 3 sheets (when printed on one side only; normal for manuscripts also) No
Score Type Format.medium Type of score as defined in Guide to Sibelius in Grove Music Online. Piece Mandatory Indexed as phrase Grove Music : Full score, Reduced score, parts, Miniature score, Study score, Open Score No
Relation Creator Composer Piece Mandatory Indexed as phrase LC NAF Grove Music Yes: url
Rights Rights Copyright and use information Special collections Mandatory Not indexed No Yes: url
Repository Contributor Name of holding institution. In template Mandatory Not indexed LC NAF form Yes: Delmar T. Oviatt Library. Special Collections
Collection Name Relation.IsPartOf Name of collection. In template Mandatory Indexed as phrase Assigned by Special Collections. Yes: International Guitar Research Archive
Project Relation.IsPartOf Sub-collection of IGRA In template. Mandatory Indexed as phrase Assigned by Special Collections and curator Ron Purcell. Yes: C. C. Easley Microfilm Collection
Language Language Language of the title and lyrics. Designates the language of the intellectual content of the resource. Recommended best practice for the values of the Language element is defined by RFC 3066. Codes
Examples:
  • eng for English
  • spa for Spanish
Piece Mandatory No? RFC 3066. Codes Relevant codes will be added to the controlled vocabulary No
Repository Number Source Reflects the organizational scheme of repository. For CSUN collections, the format is accession date, collection abbreviation, then box and folder number. Examples:
For manscript items: 89-02 Box TCC 12, Folder 3
For photos: 78-01 VICA 57 VICA Photo Box
Special Collections curator Mandatory Not indexed No No
Identifier Identifier An unambiguous reference to the resource within a given context. Recommended best practice is to identify the resource by means of a string or number conforming to a formal identification system. Example formal identification systems include the Uniform Resource Identifier (URI) (including the Uniform Resource Locator (URL)), the Digital Object Identifier (DOI) and the International Standard Book Number (ISBN). Identifiers for the scores are assigned on the Easley excel sheet. The identifier will consist of the reel number and the assigned score number. For compound objects for which there are records for the individual pages or sheets, and additional page number will be added. Do not bracket if the page numbering is added by the metadata creator, that is, the score pages or sheets are unnumbered.
Example of a score identifier:
R01N15
Example of an identifier for a specific page or sheet:
R15N01P02
Piece Mandatory Indexed as phrase LC NAF Grove Music No