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Content Guidelines for IGRA Easley Scores Project

Presentation Cataloging Processes
Label DC Map Definition / Content Management Source Use Indexing Controlled
Vocabulary		 Template
Title (Score or Song ) Title

Transcribe title as found on the score. If it is a book that is a collection of scores, the title of the "book" is transcribed in the title field. The individual titles of the scores are transcribed in the "Contents" note. If there are two titles that need to transcribed, use a semi-colon between the two titles and capitalize the first letter of the second title. Use lower case to transcribe opus (op.) and numbering (no.). For compound objects, repeat the title from the document record into the page title field after the "file name" for the page has been copied and pasted into the identifier field. See an example for a page record below.

Title examples:

  • The long, long weary day ; Prelude in E minor op. 44 no. 2 (title in document record)
  • Leyenda (preludio español), p. 1 (for r01s009p001, title in page record)
 Piece Mandatory

Indexed as phrase

 No. If score or song has a "uniform title" established in the Library of Congress Name Authority File (LC NAF), title field may be repeated to be recorded. This will done after the initial cataloging is done. No
Composer Creator Name of composer. If composer unknown use Anonymous or Traditional Score. If composer is not listed on the score, check WorldCat for score to check attribution. Mandatory

Indexed as phrase

 Names added to controlled vocabulary based on names on Easley excel sheet. LC NAF form is first choice. If not available, check Oxford Music Online for name. If not available, check other sources, use fullest form of the name. No
Arranger/Transcriber Contributor

Person responsible for copying the music sometimes changing the notation or layout of the score. The person may also be responsible of changing the notation from one medium (orchestra or instrument) to another. In this project, the music has been arranged for the guitar.

 Score Mandatory if applicable. If the music was written for the guitar and the music notation has not been change, there will not be a transcriber/arranger. Indexed as phrase Names added to controlled vocabulary based on names on Easley excel sheet. LC NAF form is first choice. If not available, check Oxford Music Online for name. If not available, check other sources, use fullest form of the name. No
Lyricist Creator Person responsible for writing the lyrics to the music. Score Mandatory if applicable Indexed as phrase LC NAF form is first choice. If not available, check Oxford Music Online for name. If not available, check other sources, use fullest form of the name. No
Notes Description Descriptive information that is of interest, but is too general in nature to be added to the other fields. Add information about special stamps, printing, paper production Score or external sources. If external source is used, give citation where information was found. Mandatory if applicable Not indexed Not under vocabulary contro No
Contents Description Titles of individual score titles found in a collection of scores. Separate a series of titles in a score with spaces and a double dash ( -- ). e.g. Rapsodie -- Processional -- Affirmation Score or external sources. If external source is used, give citation where information was found. Mandatory if applicable Indexed as a keyword Not under vocabulary control No
Publisher Publisher Corporate body or individual responsible for the publication of the score. Piece Mandatory Indexed as phrase LC NAF form is first choice. Publishers added to picklist. If not available, check Oxford Music Online. If it is a manuscript, use Unpublished. No
Place of publication Coverage.spatial Place(s) where publishing house resides. Some publishers had publishing houses Piece Mandatory if applicable Indexed as phrase Names added to controlled vocabulary. Do not transcribe as found on piece, LC NAF form is first choice. Check the TGN if place not available in the LC NAF. No
Date of publication Date

Date when published. Not the date composed. Check WorldCat for publication information.

If dates are approximate, use scheme below:

  • Decade only known: 1910-1919
  • Year questionable or approximate 1910?
  • Century only known: 1701-1800
  • Other ranges: 1883-1885?
  • No date: Unknown

Do not use "ca." before any dates, it effects the sorting of the dates

 Piece. Check WorldCat for date information in not on piece. Mandatory if applicable. If no dates appear on score, check WorldCat Indexed as date Not under vocabulary control No
Distributor Publisher Corporate body or individual responsible for the distribution of the score. Distributor will sometimes be stamped on the score. Piece Mandatory Indexed as phrase LC NAF form is first choice. If not available, check Oxford Music Online. Otherwise, use form on the piece. No
Instrumentation Description Instrumentation and orchestration. Instruments for which the score has been written or transcribed. When in doubt, email Ron Purcell for guidance. Score Mandatory Indexed as phrase Select list added to controlled vocabulary. If not on list, use definitions of terms found in Oxford Music Online. Before adding a new genre term, consult with curator, Ron Purcell, and Project Manager, Mary Woodley. No
Score type Description Type of score as defined in Guide to Sibelius in Oxford Music Online. Score Mandatory Indexed as phrase Oxford Music Online : Full score, Reduced score, parts, Miniature score, Study score, Solo Score No
Score medium

Format.medium

 Format of the score: published or manuscript, etc. External source Mandatory Indexed as phrase Lithograph, Engraving, Manuscript, Printed No
Genre Type Class or style of music Score or external sources Mandatory Indexed as phrase Guide to Sibelius in Oxford Music Online. Section: Form and Styles. Select list added to controlled vocabulary. Before adding a new genre term, consult with curator, Ron Purcell, and Project Manager, Mary Woodley No
Pagination Format.extent Number of pages or sheets. Score. If unnumbered, count the number of pages (or sheets) and transcribed as if numbered. Mandatory Not indexed No. Use standard abbreviations: 3 p. (for 3 pages), 3 sheets (when printed on one side only; normal for manuscripts also). Do not record unnumbered pages if they are part of the covers. If no pages are numbered, manually count and record, without brackets. See scanning information also. No
Series title Title.Alternative Publisher series, add numbering in a separate field. Use semicolon between multiple titles Score Mandatory if applicable Indexed as phrase LC NAF form first choice. If not available, check WorldCat for Series form No
Series numbering Relation.IsPartOf Series numbering, use semicolon between multiple numbers Piece Mandatory if applicable Not indexed No No
Journal title Title.alternative Title of journal in which the score was published (source that version of the score), Add numbering in a separate field. Use semicolon between multiple titles Score Mandatory if applicable Indexed as phrase LC NAF form is first choice. If not available, check WorldCat for title of journal. No
Journal numbering Relation.IsPartOf Journal numbering, use semicolon between multiple numbers Piece Mandatory if applicable Not indexed No No
Rights Rights Copyright and fair use information Special collections policy statement Mandatory Not indexed No Yes: Check our copyright page for information about fair use and obtaining copies.
Repository Contributors Name of holding institution. In template Mandatory Not indexed LC NAF form Yes: University Library. Special Collections
Collection Name Relation.IsPartOf Name of collection. In template Mandatory Indexed as phrase Assigned by Special Collections. Yes: International Guitar Research Archive
Subcollection Relation.IsPartOf Sub-collection of IGRA In template. Mandatory

Indexed as phrase

 Assigned by Special Collections and curator Ron Purcell. Yes: C. C. Easley Microfilm Collection
Accession Number Source Reflects the organizational scheme of repository. For the C. C. Easley Microfilm Collection, the format is the two-digit reel number and three-digit position of score on microfilm reel (Example: The access number for reel 15, fourth score on the reel would be r015s004). Always add to the document record Score Mandatory Yes No No
Identifier Identifier A unique identifier for a digital image of a page from the collection reflects the organizational scheme of collection and the page numbering of individual scores. For the C. C. Easley Microfilm Collection, the format is the score's accession number and either its two-digit page number of cover page number, plus a .jpg file-type extension. Always use. Optionally, a volume number is included.
  • If cover page images are included, number the first two (front and inside front cover) cov1 and cov2 (e.g. r03s002cov1.jpg, r03s002cov2.jpg). If there are back cover images, number them cov3 and cov4.
  • If pages are not numbered and there are no cover pages, the image of the first page is p001 (e.g. r03s002p001.jpg)
  • If the pages are not numbered and there are cover pages, the first page after cov2 would be p001 (e.g. r03s002p001.jpg).
  • If a single score number is assigned to multiple volumes, insert v1, v2, v3 etc. before the page number (e.g. r03s006v1p001.jpg)
 Score Mandatory No No No
Language of lyrics Language

Language of the lyrics. Designates the language of the intellectual content of the resource. Recommended best practice for the values of the Language element is defined by RFC 3066. Codes

Examples:

  • eng for English
  • spa for Spanish
  • fre for French
  • ger for German
  • ita for Italia
 Piece Mandatory No? RFC 3066. Codes Relevant codes will be added to the controlled vocabulary No
Type Type The nature or genre of the content of the resource. Type includes terms describing general categories, functions, genres, or aggregation levels for content. Use Dublin Core Types for content. In template; may add terms when appropriate from controlled vocabulary Mandatory No DCType vocabulary https://dublincore.org/documents/dcmi-type-vocabulary/ Yes: image (used for musical notation); double with text if lyrics are present. Add sound if audio file attached. Hidden in public view
Format Format Format of the digital surrogate. Use Internet Media Types:
https://www.isi.edu/in-notes/iana/assignments/media-types/media-types		 In template; may add terms when appropriate from controlled vocabulary Mandatory Not indexed Format of the digital surrogate. Use Internet Media Types:
https://www.iana.org/assignments/media-types/		 Yes: jpeg. Hidden public view
Date digitized Date.Created Approximate date digitized. Added at the time of metadata creation. Recorded by metadata creator in Excel sheet Mandatory Not indexed and hidden in public display Recommended best practice for encoding the date value is defined in a profile of ISO 8601 [W3CDTF] and follows the YYYY-MM-DD format No. Hidden in public view.
Date last updated Date.Modified Date when record modified after records have been uploaded to another resource and returned modified/enhanced. Field not used as part of initial input and review of records. Check if field value can be automated. Recorded by Project manager or Systems Administrator Mandatory if applicable. Indexed as date Recommended best practice for encoding the date value is defined in a profile of ISO 8601 [W3CDTF] and follows the YYYY-MM-DD format  

Example of a page record for a compound object:

Title

Nocturne, op. 9, no. 2, p. 1
Repository University Library. Special Collections
Project name International Guitar Research Archive
Collection name C. C. Easley Microfilm Collection
Identifier r04s026p001