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Content Guidelines for IGRA Easely Scores Project

Go to: Abbreviations | Sources of Information | Field Names and Content Guidelines

Abbreviations:

DC: Dublin Core
LC NAF: Library of Congress Name Authority File
TGN: Thesaurus of Geographical Names

Be sure to use the windows diacritic cheat sheet created by Elizabeth Altman. A copy is available on the "W" drive to download to your computer.

Sources of Information:

Library of Congress Name Authority File
Grove Dictionary of Music (requires login/password)
Dublin Core Usage Guide
Thesaurus of Geographical Names
WorldCat

Field Names and Content Guidelines

Go to:

Title (Score or Song )

DC Map: Title
Definition / Content Management: Transcribe title as found on the score. If it is a book that is a collection of scores, the title of the "book" is transcribed in the title field. The individual titles of the scores are transcribed in the "Contents" note. If there are two titles that need to transcribed, use a semi-colon between the two titles and capitalize the first letter of the second title. Use lower case to transcribe opus (op.) and numbering (no.). For compound objects, repeat the title from the document record into the page title field after the "file name" for the page has been copied and pasted into the identifier field. See an example for a page record below. Title examples:; The long, long weary day ; Prelude in E minor op. 44 no. 2 (title in document record); Leyenda (preludio español), p. 1 (for r01s009p001, title in page record)
Source: Piece
Use: Mandatory
Indexing: Indexed as phrase
Controlled Vocabulary: No. If score or song has a "uniform title" established in the LC NAF, title field may be repeated to be recorded. This will done after the initial cataloging is done.
Template: No

Composer

DC Map: Creator
Definition / Content Management: Name of composer. If composer unknown use Anonymous or Traditional
Source: Score. If composer is not listed on the score, check WorldCat for score to check attribution.
Use: Mandatory
Indexing: Indexed as phrase
Controlled Vocabulary: Names added to controlled vocabulary based on names on Easley excel sheet. LC NAF form is first choice. If not available, check Grove Music for name. If not available, check other sources, use fullest form of the name.
Template: No

Arranger/Transcriber

DC Map: Contributor
Definition / Content Management: Person responsible for copying the music sometimes changing the notation or layout of the score. The person may also be responsible of changing the notation from one medium (orchestra or instrument) to another. In this project, the music has been arranged for the guitar.
Source: Score.
Use: Mandatory if applicable. If the music was written for the guitar and the music notation has not been change, there will not be a transcriber/arranger.
Indexing: Indexed as phrase
Controlled Vocabulary: Names added to controlled vocabulary based on names on Easley excel sheet. LC NAF form is first choice. If not available, check Grove Music for name. If not available, check other sources, use fullest form of the name.
Template: No

Lyricist

DC Map: Creator
Definition / Content Management: Person responsible for writing the lyrics to the music.
Source: Score
Use: Mandatory if applicable
Indexing: Indexed as phrase
Controlled Vocabulary: LC NAF form is first choice. If not available, check Grove Music for name. If not available, check other sources, use fullest form of the name.
Template: No

Notes

DC Map: Description
Definition / Content Management: Descriptive information that is of interest, but is too general in nature to be added to the other fields. Add information about special stamps, printing, paper production
Source: Score or external sources. If external source is used, give citation where information was found.
Use: Mandatory if applicable
Indexing: Not indexed
Controlled Vocabulary: Not under vocabulary control
Template: No

DC Map: Description
Definition / Content Management: Titles of individual score titles found in a collection of scores. Separate a series of titles in a score with spaces and a double dash ( -- ). e.g. Rapsodie -- Processional -- Affirmation
Source: Score or external sources. If external source is used, give citation where information was found.
Use: Mandatory if applicable
Indexing: Indexed as a keyword
Controlled Vocabulary: Not under vocabulary control
Template: No

Publisher

DC Map: Publisher
Definition / Content Management: Corporate body or individual responsible for the publication of the score.
Source: Piece
Use: Mandatory
Indexing: Indexed as phrase
Controlled Vocabulary: LC NAF form is first choice. Publishers added to picklist. If not available, check Grove Music. If it is a manuscript, use Unpublished.
Template: No

Place of publication

DC Map: Coverage.spatial
Definition / Content Management: Place(s) where publishing house resides. Some publishers had publishing houses
Source: Piece
Use: Mandatory if applicable
Indexing: Indexed as phrase
Controlled Vocabulary: Names added to controlled vocabulary. Do not transcribe as found on piece, LC NAF form is first choice. Check the TGN if place not available in the LC NAF.
Template: No

Date of publication

DC Map: Date
Definition / Content Management: Date when published. Not the date composed. Check WorldCat for publication information. If dates are approximate, use scheme below:
Decade only known: 1910-1919
Year questionable or approximate 1910?
Century only known: 1701-1800
Other ranges: 1883-1885?
No date: Unknown
Do not use "ca." before any dates, it effects the sorting of the dates
Source: Piece. Check WorldCat for date information in not on piece.
Use: Mandatory if applicable. If no dates appear on score, check WorldCat
Indexing: Indexed as date
Controlled Vocabulary: No
Template: No

Distributor

DC Map: Publisher
Definition / Content Management: Corporate body or individual responsible for the distribution of the score. Distributor will sometimes be stamped on the score.
Source: Piece
Use: Mandatory
Indexing: Indexed as phrase
Controlled Vocabulary: LC NAF form is first choice. If not available, check Grove Music. Otherwise, use form on the piece.
Template: No

Instrumentation

DC Map: Description
Definition / Content Management: Instrumentation and orchestration. Instruments for which the score has been written or transcribed. When in doubt, email Ron Purcell for guidance.
Source: Score
Use: Mandatory
Indexing: Indexed as phrase
Controlled Vocabulary: Select list added to controlled vocabulary. If not on list, use definitions of terms found in Grove Music. Before adding a new genre term, consult with curator, Ron Purcell, and Project Manager, Mary Woodley.
Template: No

Score type

DC Map: Description
Definition / Content Management: Type of score as defined in Guide to Sibelius in Grove Music Online.
Source: Score
Use: Mandatory
Indexing: Indexed as phrase
Controlled Vocabulary: Grove Music : Full score, Reduced score, parts, Miniature score, Study score, Solo Score
Template: No

Score medium

DC Map: Format.medium
Definition / Content Management: Format of the score: published or manuscript, etc.
Source: External source
Use: Mandatory
Indexing: Indexed as phrase
Controlled Vocabulary: Lithograph, Engraving, Manuscript, Printed
Template: No

Genre

DC Map: Type
Definition / Content Management: Class or style of music
Source: Score or external sources
Use: Mandatory
Indexing: Indexed as phrase
Controlled Vocabulary: Guide to Sibelius in Grove Music Online. Section: Form and Styles. Select list added to controlled vocabulary. Before adding a new genre term, consult with curator, Ron Purcell, and Project Manager, Mary Woodley
Template: No

Pagination

DC Map: Format.extent
Definition / Content Management: Number of pages or sheets.
Source: Score. If unnumbered, count the number of pages (or sheets) and transcribed as if numbered.
Use: Mandatory
Indexing: Not indexed
Controlled Vocabulary: No. Use standard abbreviations: 3 p. (for 3 pages), 3 sheets (when printed on one side only; normal for manuscripts also). Do not record unnumbered pages if they are part of the covers. If no pages are numbered, manually count and record, without brackets. See scanning information also.
Template: No

Series title

DC Map: Title.Alternative
Definition / Content Management: Publisher series, add numbering in a separate field. Use semicolon between multiple titles
Source: Score
Use: Mandatory if applicable
Indexing: Indexed as phrase
Controlled Vocabulary: LC NAF form first choice. If not available, check WorldCat for Series form
Template: No

Series numbering

DC Map: Relation.IsPartOf
Definition / Content Management: Series numbering, use semicolon between multiple numbers
Source: Piece
Use: Mandatory if applicable
Indexing: Not indexed
Controlled Vocabulary: No
Template: No

Journal title

DC Map: Title.alternative
Definition / Content Management: Title of journal in which the score was published (source that version of the score), Add numbering in a separate field. Use semicolon between multiple titles
Source: Score
Use: Mandatory if applicable
Indexing: Indexed as phrase
Controlled Vocabulary: LC NAF form is first choice. If not available, check WorldCat for title of journal.
Template: No

Journal numbering

DC Map: Relation.IsPartOf
Definition / Content Management: Journal numbering, use semicolon between multiple numbers
Source: Piece
Use: Mandatory if applicable
Indexing: Not indexed
Controlled Vocabulary: No
Template: No

Rights

DC Map: Rights
Definition / Content Management: Copyright and fair use information
Source: Special collections policy statement
Use: Mandatory
Indexing: No
Controlled Vocabulary: No
Template: Yes: Check our copyright page for information about fair use and obtaining copies http://library.csun.edu/igra/using_igra.html

Repository

DC Map: Contributors
Definition / Content Management: Name of holding institution.
Source: In template
Use: Mandatory
Indexing: Not indexed
Controlled Vocabulary: LC NAF form
Template: Yes: Delmar T. Oviatt Library. Special Collections

Collection Name

DC Map: Relation.IsPartOf
Definition / Content Management: Name of collection.
Source: In template
Use: Mandatory
Indexing: Indexed as phrase
Controlled Vocabulary: Assigned by Special Collections.
Template: Yes: International Guitar Research Archive

Subcollection

DC Map: Relation.IsPartOf
Definition / Content Management: Sub-collection of IGRA
Source: In template.
Use: Mandatory
Indexing: Indexed as phrase
Controlled Vocabulary: Assigned by Special Collections and curator Ron Purcell.
Template: Yes: C. C. Easley Microfilm Collection

Accession Number

DC Map: Source
Definition / Content Management: Reflects the organizational scheme of repository. For the C. C. Easley Microfilm Collection, the format is the two-digit reel number and three-digit position of score on microfilm reel (Example: The access number for reel 15, fourth score on the reel would be r015s004). Always add to the document record
Source: Score
Use: Mandatory
Indexing: Yes
Controlled Vocabulary: No
Template: No

Identifier

DC Map

Identifier

Definition / Content Management

A unique identifier for a digital image of a page from the collection reflects the organizational scheme of collection and the page numbering of individual scores. For the C. C. Easley Microfilm Collection, the format is the score's accession number and either its two-digit page number of cover page number, plus a .jpg file-type extension. Always use. Optionally, a volume number is included.

If cover page images are included, number the first two (front and inside front cover) cov1 and cov2 (e.g. r03s002cov1.jpg, r03s002cov2.jpg). If there are back cover images, number them cov3 and cov4.
If pages are not numbered and there are no cover pages, the image of the first page is p001 (e.g. r03s002p001.jpg)
If the pages are not numbered and there are cover pages, the first page after cov2 would be p001 (e.g. r03s002p001.jpg).
If a single score number is assigned to multiple volumes, insert v1, v2, v3 etc. before the page number (e.g. r03s006v1p001.jpg)

Source

Score

Use

Mandatory

Indexing

Controlled Vocabulary

Template

Language of lyrics

DC Map: Language
Definition / Content Management: Language of the lyrics. Designates the language of the intellectual content of the resource. Recommended best practice for the values of the Language element is defined by RFC 3066. Codes

Examples:
eng for English
spa for Spanish
fre for French
ger for German
ita for Italian

Source: Piece
Use: Mandatory
Indexing: No?
Controlled Vocabulary: RFC 3066. Codes Relevant codes will be added to the controlled vocabulary
Template: No

Type

DC Map: Type
Definition / Content Management: The nature or genre of the content of the resource. Type includes terms describing general categories, functions, genres, or aggregation levels for content. Use Dublin Core Types for content.
Source: In template; may add terms when appropriate from controlled vocabulary
Use: Mandatory
Indexing: No
Controlled Vocabulary: DCType vocabulary http://dublincore.org/documents/dcmi-type-vocabulary/
Template: Yes: image (used for musical notation); double with text if lyrics are present. Add sound if audio file attached. Hidden in public view

Format

DC Map: Format
Definition / Content Management: Format of the digital surrogate. Use Internet Media Types:
http://www.isi.edu/in-notes/iana/assignments/media-types/media-types
Source: In template; may add terms when appropriate from controlled vocabulary
Use: Mandatory
Indexing: Not indexed
Controlled Vocabulary: Format of the digital surrogate. Use Internet Media Types:
http://www.iana.org/assignments/media-types/
Template: Yes: jpeg. Hidden public view

Date digitized

DC Map: Date.Created
Definition / Content Management: Approximate date digitized. Added at the time of metadata creation.
Source: Recorded by metadata creator in Excel sheet
Use: Mandatory
Indexing: Not indexed and hidden in public display
Controlled Vocabulary: Recommended best practice for encoding the date value is defined in a profile of ISO 8601 [W3CDTF] and follows the YYYY-MM-DD format
Template: No. Hidden in public view.

Date last updated

DC Map: Date.Modified
Definition / Content Management: Date when record modified after records have been uploaded to another resource and returned modified/enhanced. Field not used as part of initial input and review of records. Check if field value can be automated.
Source: Recorded by Project manager or Systems Administrator
Use: Mandatory if applicable.
Indexing: Indexed as date
Controlled Vocabulary: Recommended best practice for encoding the date value is defined in a profile of ISO 8601 [W3CDTF] and follows the YYYY-MM-DD format
Template: No. Hidden in public view.

Example of a page record for a compound object:

Title	Nocturne, op. 9, no. 2, p. 1
Rights	http://library.csun.edu/igra/using_igra.html
Repository	Delmar T. Oviatt Library. Special Collections
Project name	International Guitar Research Archive
Collection name	C. C. Easley Microfilm Collection
Identifier	r04s026p001

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http://digital-library.csun.edu/bp/igrascores_content.html

Content Guidelines for IGRA Easely Scores Project

Abbreviations:

Sources of Information:

Field Names and Content Guidelines

Title (Score or Song )

Composer

Arranger/Transcriber

Lyricist

Notes

Contents

Publisher

Place of publication

Date of publication

Distributor

Instrumentation

Score type

Score medium

Genre

Pagination

Series title

Series numbering

Journal title

Journal numbering

Rights

Repository

Collection Name

Subcollection

Accession Number

Identifier

Language of lyrics

Type

Format

Date digitized

Date last updated

Example of a page record for a compound object: