- Photos/"objects" are selected for inclusion from CSUN or
- Assign numbers for images from non-CSUN repositories; log the
number before sending for scanning (see Naming Conventions for
the TIFF and JPG files below)
- An image description form (pink) is filled out for each image
by the archivist who collects the photographs/texts. When possible,
the pink form is folded over and closed with an archival paper
clip. Otherwise, the pink form is placed on top of its corresponding
image. The pink form is kept with the until returned to the owning
- Give collection to Dianne for scanning (Charla/Marshall)
- If new images are added to that collection, add the new images
to the end of the numbers already assigned; do not worry about
- To avoid people duplicating the input process, they should
work on separate collections.
- "Objects" are scanned.
- Files are then cleaned up and saved as TIFF files. (Filenames
are assigned by ascession number or acronym of repository and
a serial number.)
- Files are then converted and saved again in JPG format.
- TIFFs are uploaded to storage file on server.
- JPGs are uploaded to "To Be Done" folder on server. (Dianne)
- JPG files are opened in Acquisition program and added to
a user's local working database.
- Acquistion Mode
- Applicable metadata fields not in the template are input.
- Resulting finished (local) database is uploaded to main database
holding area. (Charla/Sally) *
- Uploaded files and accompanying metadata are checked and approved/corrected
through Server Administration.
- To avoid people duplicating the input process, log the jpg
number uploaded. Diane will cleared out of the "to be done"
folder once they're brought into the acquisition program
- Notify Dianne to remove from the jpg "to do"folder
- Upload Mode (Content Server)
- Approved files are then added to main database. (Dianne/Lori)
- Check that the jpg number matches the assigned numbering of
- Completion Steps
- Once the records have been successfully uploaded and reviewed,
return the material to the appropriate collection/Repository
Naming Conventions for the TIFF and JPG files.
Each image will be saved as a TIFF for archival purposes and converted
into a JPG for public display. The TIFF and JPG versions will have the
same name with only the extension to distinguish them. Each file name
for the image will be in the form of an abbreviation name for the Repository
or the collection name within the CSUN library's holdings. Because Content
automatically capitalizes the first letter, all the letters in the abbreviation
should be capitalized. The Name of the Institution that owns the image
will be recorded in the Repository Element field with any accession number
that might exist. Most of the collections outside of the CSUN archives
and special collections do not have formal collection names and accession
numbers. The abbreviation will be established at the start of scanning
Abbreviations/Status for images in San Fernando Valley History
Digital Library (LSTA 1)
for images in San Fernando Valley Issues Digital Library (LSTA 2)
See established codes for the Urban Archives
Content last updated 07/18/03