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Content Guidelines for IGRA Easley Scores Project

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Abbreviations:

DC
Dublin Core
LC NAF
Library of Congress Name Authority File
TGN
Thesaurus of Geographical Names

Be sure to use the windows diacritic cheat sheet created by Elizabeth Altman. A copy is available on the "W" drive to download to your computer.

Sources of Information:

Field Names and Content Guidelines

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Title (Score or Song )

DC Map
Title
Definition / Content Management
Transcribe title as found on the score. If it is a book that is a collection of scores, the title of the "book" is transcribed in the title field. The individual titles of the scores are transcribed in the "Contents" note. If there are two titles that need to transcribed, use a semi-colon between the two titles and capitalize the first letter of the second title. Use lower case to transcribe opus (op.) and numbering (no.). For compound objects, repeat the title from the document record into the page title field after the "file name" for the page has been copied and pasted into the identifier field. See an example for a page record below. Title examples:

The long, long weary day ; Prelude in E minor op. 44 no. 2 (title in document record)
Leyenda (preludio espa´┐Żol), p. 1 (for r01s009p001, title in page record)
Source
Piece
Use
Mandatory
Indexing
Indexed as phrase
Controlled Vocabulary
No. If score or song has a "uniform title" established in the LC NAF, title field may be repeated to be recorded. This will done after the initial cataloging is done.
Template
No

Composer

DC Map
Creator
Definition / Content Management
Name of composer. If composer unknown use Anonymous or Traditional
Source
Score. If composer is not listed on the score, check WorldCat for score to check attribution.
Use
Mandatory
Indexing
Indexed as phrase
Controlled Vocabulary
Names added to controlled vocabulary based on names on Easley excel sheet. LC NAF form is first choice. If not available, check Oxford Music Online for name. If not available, check other sources, use fullest form of the name.
Template
No

Arranger/Transcriber

DC Map
Contributor
Definition / Content Management
Person responsible for copying the music sometimes changing the notation or layout of the score. The person may also be responsible of changing the notation from one medium (orchestra or instrument) to another. In this project, the music has been arranged for the guitar.
Source
Score.
Use
Mandatory if applicable. If the music was written for the guitar and the music notation has not been change, there will not be a transcriber/arranger.
Indexing
Indexed as phrase
Controlled Vocabulary
Names added to controlled vocabulary based on names on Easley excel sheet. LC NAF form is first choice. If not available, check Oxford Music Online for name. If not available, check other sources, use fullest form of the name.
Template
No

Lyricist

DC Map
Creator
Definition / Content Management
Person responsible for writing the lyrics to the music.
Source
Score
Use
Mandatory if applicable
Indexing
Indexed as phrase
Controlled Vocabulary
LC NAF form is first choice. If not available, check Oxford Music Online for name. If not available, check other sources, use fullest form of the name.
Template
No

Notes

DC Map
Description
Definition / Content Management
Descriptive information that is of interest, but is too general in nature to be added to the other fields. Add information about special stamps, printing, paper production
Source
Score or external sources. If external source is used, give citation where information was found.
Use
Mandatory if applicable
Indexing
Not indexed
Controlled Vocabulary
Not under vocabulary control
Template
No

Contents

DC Map
Description
Definition / Content Management
Titles of individual score titles found in a collection of scores. Separate a series of titles in a score with spaces and a double dash ( -- ). e.g. Rapsodie -- Processional -- Affirmation
Source
Score or external sources. If external source is used, give citation where information was found.
Use
Mandatory if applicable
Indexing
Indexed as a keyword
Controlled Vocabulary
Not under vocabulary control
Template
No

Publisher

DC Map
Publisher
Definition / Content Management
Corporate body or individual responsible for the publication of the score.
Source
Piece
Use
Mandatory
Indexing
Indexed as phrase
Controlled Vocabulary
LC NAF form is first choice. Publishers added to picklist. If not available, check Oxford Music Online. If it is a manuscript, use Unpublished.
Template
No

Place of publication

DC Map
Coverage.spatial
Definition / Content Management
Place(s) where publishing house resides. Some publishers had publishing houses
Source
Piece
Use
Mandatory if applicable
Indexing
Indexed as phrase
Controlled Vocabulary
Names added to controlled vocabulary. Do not transcribe as found on piece, LC NAF form is first choice. Check the TGN if place not available in the LC NAF.
Template
No

Date of publication

DC Map
Date
Definition / Content Management
Date when published. Not the date composed. Check WorldCat for publication information. If dates are approximate, use scheme below:
Decade only known: 1910-1919
Year questionable or approximate 1910?
Century only known: 1701-1800
Other ranges: 1883-1885?
No date: Unknown
Do not use "ca." before any dates, it effects the sorting of the dates
Source
Piece. Check WorldCat for date information in not on piece.
Use
Mandatory if applicable. If no dates appear on score, check WorldCat
Indexing
Indexed as date
Controlled Vocabulary
No
Template
No

Distributor

DC Map
Publisher
Definition / Content Management
Corporate body or individual responsible for the distribution of the score. Distributor will sometimes be stamped on the score.
Source
Piece
Use
Mandatory
Indexing
Indexed as phrase
Controlled Vocabulary
LC NAF form is first choice. If not available, check Oxford Music Online. Otherwise, use form on the piece.
Template
No

Instrumentation

DC Map
Description
Definition / Content Management
Instrumentation and orchestration. Instruments for which the score has been written or transcribed. When in doubt, email Ron Purcell for guidance.
Source
Score
Use
Mandatory
Indexing
Indexed as phrase
Controlled Vocabulary
Select list added to controlled vocabulary. If not on list, use definitions of terms found in Oxford Music Online. Before adding a new genre term, consult with curator, Ron Purcell, and Project Manager, Mary Woodley.
Template
No

Score type

DC Map
Description
Definition / Content Management
Type of score as defined in Guide to Sibelius in Oxford Music Online.
Source
Score
Use
Mandatory
Indexing
Indexed as phrase
Controlled Vocabulary
Oxford Music Online : Full score, Reduced score, parts, Miniature score, Study score, Solo Score
Template
No

Score medium

DC Map
Format.medium
Definition / Content Management
Format of the score: published or manuscript, etc.
Source
External source
Use
Mandatory
Indexing
Indexed as phrase
Controlled Vocabulary
Lithograph, Engraving, Manuscript, Printed
Template
No

Genre

DC Map
Type
Definition / Content Management
Class or style of music
Source
Score or external sources
Use
Mandatory
Indexing
Indexed as phrase
Controlled Vocabulary
Guide to Sibelius in Oxford Music Online. Section: Form and Styles. Select list added to controlled vocabulary. Before adding a new genre term, consult with curator, Ron Purcell, and Project Manager, Mary Woodley
Template
No

Pagination

DC Map
Format.extent
Definition / Content Management
Number of pages or sheets.
Source
Score. If unnumbered, count the number of pages (or sheets) and transcribed as if numbered.
Use
Mandatory
Indexing
Not indexed
Controlled Vocabulary
No. Use standard abbreviations: 3 p. (for 3 pages), 3 sheets (when printed on one side only; normal for manuscripts also). Do not record unnumbered pages if they are part of the covers. If no pages are numbered, manually count and record, without brackets. See scanning information also.
Template
No

Series title

DC Map
Title.Alternative
Definition / Content Management
Publisher series, add numbering in a separate field. Use semicolon between multiple titles
Source
Score
Use
Mandatory if applicable
Indexing
Indexed as phrase
Controlled Vocabulary
LC NAF form first choice. If not available, check WorldCat for Series form
Template
No

Series numbering

DC Map
Relation.IsPartOf
Definition / Content Management
Series numbering, use semicolon between multiple numbers
Source
Piece
Use
Mandatory if applicable
Indexing
Not indexed
Controlled Vocabulary
No
Template
No

Journal title

DC Map
Title.alternative
Definition / Content Management
Title of journal in which the score was published (source that version of the score), Add numbering in a separate field. Use semicolon between multiple titles
Source
Score
Use
Mandatory if applicable
Indexing
Indexed as phrase
Controlled Vocabulary
LC NAF form is first choice. If not available, check WorldCat for title of journal.
Template
No

Journal numbering

DC Map
Relation.IsPartOf
Definition / Content Management
Journal numbering, use semicolon between multiple numbers
Source
Piece
Use
Mandatory if applicable
Indexing
Not indexed
Controlled Vocabulary
No
Template
No

Rights

DC Map
Rights
Definition / Content Management
Copyright and fair use information
Source
Special collections policy statement
Use
Mandatory
Indexing
No
Controlled Vocabulary
No
Template
Yes: Check our copyright page for information about fair use and obtaining copies http://library.csun.edu/igra/using_igra.html

Repository

DC Map
Contributors
Definition / Content Management
Name of holding institution.
Source
In template
Use
Mandatory
Indexing
Not indexed
Controlled Vocabulary
LC NAF form
Template
Yes: Delmar T. Oviatt Library. Special Collections

Collection Name

DC Map
Relation.IsPartOf
Definition / Content Management
Name of collection.
Source
In template
Use
Mandatory
Indexing
Indexed as phrase
Controlled Vocabulary
Assigned by Special Collections.
Template
Yes: International Guitar Research Archive

Subcollection

DC Map
Relation.IsPartOf
Definition / Content Management
Sub-collection of IGRA
Source
In template.
Use
Mandatory
Indexing
Indexed as phrase
Controlled Vocabulary
Assigned by Special Collections and curator Ron Purcell.
Template
Yes: C. C. Easley Microfilm Collection

Accession Number

DC Map
Source
Definition / Content Management
Reflects the organizational scheme of repository. For the C. C. Easley Microfilm Collection, the format is the two-digit reel number and three-digit position of score on microfilm reel (Example: The access number for reel 15, fourth score on the reel would be r015s004). Always add to the document record
Source
Score
Use
Mandatory
Indexing
Yes
Controlled Vocabulary
No
Template
No

Identifier

DC Map
Identifier
Definition / Content Management
A unique identifier for a digital image of a page from the collection reflects the organizational scheme of collection and the page numbering of individual scores. For the C. C. Easley Microfilm Collection, the format is the score's accession number and either its two-digit page number of cover page number, plus a .jpg file-type extension. Always use. Optionally, a volume number is included.
  • If cover page images are included, number the first two (front and inside front cover) cov1 and cov2 (e.g. r03s002cov1.jpg, r03s002cov2.jpg). If there are back cover images, number them cov3 and cov4.
  • If pages are not numbered and there are no cover pages, the image of the first page is p001 (e.g. r03s002p001.jpg)
  • If the pages are not numbered and there are cover pages, the first page after cov2 would be p001 (e.g. r03s002p001.jpg).
  • If a single score number is assigned to multiple volumes, insert v1, v2, v3 etc. before the page number (e.g. r03s006v1p001.jpg)
Source
Score
Use
Mandatory
Indexing
No
Controlled Vocabulary
No
Template
No

Language of lyrics

DC Map
Language
Definition / Content Management
Language of the lyrics. Designates the language of the intellectual content of the resource. Recommended best practice for the values of the Language element is defined by RFC 3066. Codes

Examples:
eng for English
spa for Spanish
fre for French
ger for German
ita for Italian

Source
Piece
Use
Mandatory
Indexing
No?
Controlled Vocabulary
RFC 3066. Codes Relevant codes will be added to the controlled vocabulary
Template
No

Type

DC Map
Type
Definition / Content Management
The nature or genre of the content of the resource. Type includes terms describing general categories, functions, genres, or aggregation levels for content. Use Dublin Core Types for content.
Source
In template; may add terms when appropriate from controlled vocabulary
Use
Mandatory
Indexing
No
Controlled Vocabulary
DCType vocabulary http://dublincore.org/documents/dcmi-type-vocabulary/
Template
Yes: image (used for musical notation); double with text if lyrics are present. Add sound if audio file attached. Hidden in public view

Format

DC Map
Format
Definition / Content Management
Format of the digital surrogate. Use Internet Media Types:
http://www.isi.edu/in-notes/iana/assignments/media-types/media-types
Source
In template; may add terms when appropriate from controlled vocabulary
Use
Mandatory
Indexing
Not indexed
Controlled Vocabulary
Format of the digital surrogate. Use Internet Media Types:
http://www.iana.org/assignments/media-types/
Template
Yes: jpeg. Hidden public view

Date digitized

DC Map
Date.Created
Definition / Content Management
Approximate date digitized. Added at the time of metadata creation.
Source
Recorded by metadata creator in Excel sheet
Use
Mandatory
Indexing
Not indexed and hidden in public display
Controlled Vocabulary
Recommended best practice for encoding the date value is defined in a profile of ISO 8601 [W3CDTF] and follows the YYYY-MM-DD format
Template
No. Hidden in public view.

Date last updated

DC Map
Date.Modified
Definition / Content Management
Date when record modified after records have been uploaded to another resource and returned modified/enhanced. Field not used as part of initial input and review of records. Check if field value can be automated.
Source
Recorded by Project manager or Systems Administrator
Use
Mandatory if applicable.
Indexing
Indexed as date
Controlled Vocabulary
Recommended best practice for encoding the date value is defined in a profile of ISO 8601 [W3CDTF] and follows the YYYY-MM-DD format
Template
No. Hidden in public view.

Example of a page record for a compound object:

Title

Nocturne, op. 9, no. 2, p. 1

Repository Delmar T. Oviatt Library. Special Collections
Project name International Guitar Research Archive
Collection name C. C. Easley Microfilm Collection
Identifier r04s026p001