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Content Rules for Data Entry in the IGRA Discography

Use information from the chief source specified for each element. If the chief source of information does not contain the data you need, use secondary sources. If the information from these sources differs, use the information found in the chief source.

Use terms from controlled vocabularies whenever possible. When in doubt, ask for assistance!

List of Elements

Album Title

DC Map:
Title
Chief Source of Information:
Cover. May be devised by Metadata Catalogers.
Secondary Sources of Information:
Label on piece or accompanying material.
Data Entry Responsibility:
Metadata Catalogers
Content Management:
Transcribe title as found. Invert initial articles. Include any perceived misspellings or grammatical errors. Example: Transcribe "The Great Gatsby" as "Great Gatsby, The."

Subtitle

DC Map:
Title-Alternative
Chief Source of Information:
Cover.
Secondary Sources of Information:
Label on piece or accompanying material.
Data Entry Responsibility:
Metadata Catalogers
Content Management:
Transcribe any and all subtitles as found, including any listed artists, on chief source of information. Avoid initial articles. Include any perceived misspellings or grammatical errors.

Subject

DC Map:
Subject
Chief Source of Information:
Item as a whole.
Secondary Sources of Information:
External reference sources.
Data Entry Responsibility:
Metadata Catalogers
Content Management:
Search WorldCat for album and transcribe the Library of Congress Subject Headings found in the "Descriptor" field. If no record exists, contact subject cataloger.

Notes

DC Map:
Description
Chief Source of Information:
Item as a whole, supplemented by external research.
Data Entry Responsibility:
Metadata Catalogers, Area Specialists
Content Management:
Transcribe any description included with piece as found. If no description is included, cataloger should devise one based on the chief source of information above. Include in this field any miscelleneous relevant descriptive information that does not fit into any other fields.

Performer

DC Map:
Creator
Chief Source of Information:
Cover.
Secondary Sources of Information:
Accompanying material, external research.
Data Entry Responsibility:
Metadata Catalogers
Content Management:
Use terms obtained from LC National Authority File; if not available, use form found in Oxford Music Online. If no entry exists, use information at hand and invert names, including dates if known.

Composer

DC Map:
Creator
Chief Source of Information:
Cover.
Secondary Sources of Information:
Accompanying material, external research.
Data Entry Responsibility:
Metadata Catalogers
Content Management:
Use terms obtained from LC National Authority File; if not available, use form found in Oxford Music Online. If no entry exists, use information at hand and invert names, including dates if known. When composer is unknown, use "Anonymous."

Album back/Liner notes

DC Map:
Description
Chief Source of Information:
IGRA project database.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Provide the permanent URLs of digitized images of the album cover verso and of liner notes here. Label the URLs appropriately.

Track

DC Map:
Description-Table of Contents
Chief Source of Information:
Label or album cover verso.
Secondary Source of Information:
Accompanying material, external research.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Provide separate "Track" fields for each track on disc (e.g. "Track 1:" "Track 3:"). This field is composed of several elements, all of which must be included, if known. Separate all elements with a colon between two spaces. If track numbers exceed 26, create separate records for Side A and Side B, linking records to one another in "Other Parts" field.
  • Element 1 - Location: Provide the location of the track in the format "Side (a or b)-(track number)" Example: Side b-2
  • Element 2 - Title of track: Transcribe as found. Include any perceived misspellings or grammatical errors. (DO WE WANT TO DEAL WITH UNIFORM TITLES?)
  • Element 3 - Composer: Add name of composer of track, followed by (composer). Transcribe as found. When composer is unknown, use "Anonymous."
  • Element 4 - Performer: Add name of composer of track, followed by (performer). Transcribe as found. When performer is unknown, use "Anonymous." Element 5 - Instrumentation: Describe instrumentation employed in track using list of preferred terms. (CREATE LIST OF PREFERRED TERMS)
Example:
Track 5: Side b-1 : Six Preludes : Francisco Tárrega (composer) : José Luis Gonzalez (performer) : Solo Guitar

Record Company

DC Map:
Publisher
Chief Source of Information:
Album cover or verso.
Secondary Source of Information:
Accompanying material or album label.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Add name of record company, using form found in Controlled Vocabulary. If no entry exists, use form found in LC National Authority File or Oxford Music Online. If record company is not found in these sources, transcribe as found.

Release Date

DC Map:
Date
Chief Source of Information:
Disc label.
Secondary Source of Information:
Album cover verso, accompanying material.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Use format YYYY-MM-DD. If exact date is unknown, use YYYY.

Music Genre

DC Map:
Type
Chief Source of Information:
Album as a whole.
Data Entry Responsibility:
Subject specialists.
Content Management:
Use controlled forms found in List of Preferred Terms. If more than one genre is found in album, include all present, and separate by a semicolon, space.
Example:
Classical ; Flamenco

Type/Format

DC Map:
Type
Chief Source of Information:
IGRA record.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Include data as indicated in table, depending on the content of the record. Separate type and its associated format by a comma. Separate each data element by space, colon, space. If more than one type and format appear, list all present.
Type
Format
Sound
Digital format - .MP3, .WAV, etc.
Image
Digital format - .JPG, .TIF, etc.
Example:
Sound, .MP3 : Image, .JPG

Media

DC Map:
Format
Chief Source of Information:
Album as a whole.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Select the appropriate entry from the List of Preferred Terms.

Language

DC Map:
Language
Chief Source of Information:
Album cover or accompanying material.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
List all languages used in the creation of the album, with the predominant language first. Use NISO standard 3-digit language codes found at http://www.niso.org/apps/group_public/download.php/6541/Codes%20for%20the%20Representation%20of%20Languages%20for%20Information%20Interchange.pdf. Separate by commas. Include languages used on cover/accompanying material, and languages employed by performers.

Repository

DC Map:
Contributors
Chief Source of Information:
See controlled vocabulary.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Use "Delmar T. Oviatt Library. Special Collections"

Project Name

DC Map:
Contributors
Chief Source of Information:
Template information.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Use "International Guitar Research Archive"

Collection

DC Map:
Relation-Is Part Of
Chief Source of Information:
Devised by project.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Add official collection name if one exists. Use list of collections provided by IGRA project managers. (CONTROLLED)

Other Parts

DC Map:
Relation-Requires OR Relation-Is Required By
Chief Source of Information:
IGRA record.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Do not use this field unless album includes more than 26 tracks. If album exceeds 26 tracks, create separate records for each side and include URL of other record in this field. Side A maps to Relation-Requires, and Side B maps to Relation-Is Required By.

Serial Number

DC Map:
None
Chief Source of Information:
Devised by Special Collections.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Add archival accession number as provided by Special Collections.

Box Number

DC Map:
Source
Chief Source of Information:
Container in which disc is stored.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Insert box number as found.

Disc Number

DC Map:
None
Chief Source of Information:
Container in which disc is stored.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Insert disc number as found.

Identifier

DC Map:
Identifier
Chief Source of Information:
Box number and disc number.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Construct identifier based on box and disc numbers.
Example:
Box 18, Disc 6 - Identifier = B18D6

Rights

DC Map:
Rights
Chief Source of Information:
Oviatt Library personnel.
Data Entry Responsibility:
Metadata catalogers.
 

Record Label Catalog Number

DC Map:
Identifier
Chief Source of Information:
Cover.
Secondary Source of Information:
Reverse side of album, accompanying material.
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Insert catalog number as found, if available.

Matrix No. A

DC Map:
Identifier
Chief Source of Information:
Disc label (side A).
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Insert matrix number of Side A as found, if available.

Matrix No. B

DC Map:
Identifier
Chief Source of Information:
Disc label (side B).
Data Entry Responsibility:
Metadata catalogers.
Content Management:
Insert matrix number of Side B as found, if available.